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QuickBooks Desktop Discontinuation: A Guide to Best Practices in Transition

As technological landscapes evolve, so must the tools and software that businesses rely on for their operations. QuickBooks Desktop, a longstanding and trusted accounting program, is now undergoing discontinuation by its developer, Intuit. In this comprehensive guide, we’ll explore the implications of this pivotal change, provide insight into the timeline businesses should be aware of, and offer best practices to facilitate a seamless transition to alternative solutions.

Understanding Service Discontinuation

After May 31, 2024, QuickBooks Desktop 2021 software, including all its versions – QuickBooks Desktop Pro, QuickBooks Desktop Premier, QuickBooks Desktop for Mac, and QuickBooks Enterprise Solutions v21 – will be officially discontinued. This decision also affects other Intuit products connected to the software.

Failure to upgrade your QuickBooks Desktop will result in the loss of access to live technical support and other integrated Intuit services. This includes QuickBooks Desktop Payroll, QuickBooks Desktop Payments, and online bank feeds. Discontinued versions will not receive the latest critical security patches and updates, leaving your data vulnerable starting June 1, 2024.

What to Do Next

  • Evaluate Your Current Version: Assess the version of QuickBooks Desktop your business currently uses. Older versions may face compatibility issues; consider upgrading to the latest version before the discontinuation date.
  • Explore QuickBooks Online: Investigate QuickBooks Online, Intuit’s cloud-based alternative. It offers real-time collaboration, automatic backups, and accessibility from anywhere. Ensure it aligns with your business needs.
  • Data Migration: Develop a comprehensive plan for migrating data from QuickBooks Desktop to the chosen alternative. Back up your data to prevent loss during the transition.
  • Training and Familiarization: Ensure your team is well-trained and familiar with the new software, minimizing disruptions and optimizing productivity during the switch.

Best Practices for a Smooth Transition

  • Plan Ahead: Proactively plan for the transition well in advance of the discontinuation date. This allows for thorough testing, training, and addressing any unforeseen challenges.
  • Engage IT Support: Leverage the expertise of IT support professionals in Boston or IT Support in Providence, especially if your business lacks in-house IT resources. They can guide you through the transition, address technical issues, and provide ongoing assistance.
  • Update Integrations: If your business relies on third-party integrations with QuickBooks Desktop, ensure compatibility with the chosen alternative. Update or find alternatives for any integrations that may be affected.
  • Cybersecurity Considerations: Review and update cybersecurity measures as part of the transition, ensuring alignment with policies to protect sensitive financial data.

Embrace the change, utilize available resources, and empower your team to adapt to the evolving landscape of financial technology. While the discontinuation of QuickBooks Desktop marks a significant shift, strategic planning allows businesses to navigate this transition smoothly. If you have questions or want more info, give us a call today.

Braver Technology Solutions | WeMakeITWork@BraverTechnology.com
Boston 617.315.8515 | Taunton 508.824.2260 | Providence 401.484.7900

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